Project Green

Project Green is dedicated to improving the quality of life for the people of Malta and Gozo through the creation, regeneration, and maintenance of sustainable green spaces.

Project Green is seeking an experienced Administrative Officer – Stores to support the effective day-to-day management of the Agency’s stores and stock control operations.&nbsp;
The selected candidate will be responsible for ensuring that materials, equipment, tools, and supplies are properly received, stored, recorded, issued, and monitored in line with internal procedures, public sector requirements, and applicable health and safety standards.&nbsp;
A key focus of the role is to maintain accurate inventory records, ensure proper storage conditions, support timely distribution of materials to operational teams and project sites, and assist in maintaining accountability, traceability, and audit readiness across all stores activities.&nbsp;
The Administrative Officer – Stores will work closely with internal departments, procurement personnel, suppliers, contractors, and project teams to ensure that stores operations support the organisation’s operational and project needs efficiently and effectively.&nbsp;
About the Role: 
As Administrative Officer - Stores, your tasks will include:&nbsp;
Stores Management Responsibilities 
• Oversee the day-to-day operation of the Agency’s stores, including receipt, storage, handling and issuance of materials.&nbsp;&nbsp;
• Maintain accurate and up-to-date inventory records, ensuring full traceability of stock movements.&nbsp;&nbsp;
• Monitor stock levels and report low stock, excess stock, damaged items, obsolete items or discrepancies.&nbsp;&nbsp;
• Ensure materials are stored safely, securely and in accordance with appropriate storage requirements.&nbsp;&nbsp;
• Coordinate the issuing and distribution of materials to internal teams and project sites in a timely and controlled manner.&nbsp;&nbsp;
• Manage and process internal orders from receipt through to fulfilment, including the timely and controlled picking, preparation, issuance and distribution of materials to internal teams and project sites, while ensuring that each order and related stock movement is accurately recorded in the Agency’s digital inventory management system. Investigate and report stock discrepancies, losses, damages or irregularities.&nbsp;&nbsp;
• Maintain proper documentation for goods received, goods issued, returns, transfers and disposals.&nbsp;&nbsp;
• Support the implementation and improvement of stock control procedures and stores processes.&nbsp;&nbsp;
• Ensure stores areas are kept organised, clean, safe and compliant with health and safety requirements.&nbsp;&nbsp;
• Assist in the use and maintenance of inventory management systems, including digital records where applicable.&nbsp;&nbsp;
• Prepare regular reports on stock levels, stock movements and stores-related issues.&nbsp;&nbsp;
• Liaise with internal departments to understand material requirements and support operational needs.&nbsp;&nbsp;
• Coordinate with suppliers and delivery personnel during receipt of goods, ensuring quantities and specifications match delivery notes and purchase documentation.&nbsp;&nbsp;
• Support audit requirements by maintaining complete, accurate and accessible stores records.&nbsp;&nbsp;
Procurement Support Responsibilities 
• Assist procurement personnel by providing information on stock availability, usage trends and material requirements.&nbsp;&nbsp;
• Support the preparation of requests for replenishment based on operational needs and stock levels.&nbsp;&nbsp;
• Verify received goods against purchase orders, delivery notes and relevant documentation.&nbsp;&nbsp;
• Report delivery discrepancies, damaged goods or non-compliant items to the relevant officers.&nbsp;&nbsp;
• Maintain coordination between stores and procurement functions to avoid stock shortages, overstocking or unnecessary purchases.&nbsp;&nbsp;
Administration, Reporting &amp; Coordination 
• Maintain filing systems and records related to stores operations.&nbsp;&nbsp;
• Prepare reports and updates for management as required.&nbsp;&nbsp;
• Support internal departments, project teams, auditors and regulatory bodies in relation to stores matters.&nbsp;&nbsp;
• Follow internal policies, public sector procedures and applicable legislation.&nbsp;&nbsp;
• Contribute to improvements in stores efficiency, stock control, digitisation and reporting.&nbsp;&nbsp;
Employee may be required to perform other duties reasonably related to this role, as directed by management, to meet organisational needs. Such duties will be commensurate with the employee’s skills and grade, and in line with applicable policies, agreements and legislation.&nbsp;
About You: 
Project Green is looking for an Administrative Officer - Stores of the highest personal and professional integrity, principle, and knowledge, earning respect and support when making decisions and choices. The selected candidate needs to have good communication skills, be a self-directed person with a strong work ethic and high expectations for performance; a person leading by example and sets strong professional and personal standards for every activity.&nbsp;
Ideally, candidates applying for this role should have prior local experience in stores management, stock control, inventory management, warehousing, logistics, or materials handling, preferably within a public sector, construction, landscaping, civil works, building, finishes, or operational environment.&nbsp;
Experience in managing stores related to materials, tools, equipment, supplies, plant items, or project-related stock shall be considered an asset.&nbsp;
The selected candidate should possess a minimum of three (3) years’ relevant work experience in a similar stores, inventory, logistics, or stock control role, a recognised ECDL/ICDL certificate, a valid Driving Licence Category B and a clean police conduct, not older than six months from the date of application.&nbsp;
Furthermore, the Administrative Officer – Stores should be able to maintain accurate stock records, verify delivery notes and purchase documentation, monitor stock levels, prepare stock reports, assist in stocktaking exercises, identify discrepancies, and prepare basic reports including briefs, records, and photos where required.&nbsp;

Other Information 
Project Green is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will avoid any form of discrimination in its recruitment procedures.&nbsp;
The Agency reserves the right to withdraw this call at any time and not select any of the Candidates.&nbsp;
Applicants are required to submit all relevant qualifications, certifications, licences, a valid Police Conduct Certificate and any other supporting documentation together with their application by the closing date. Where qualifications have been awarded by universities or institutions outside Malta, applicants must also submit a Recognition Statement on Comparability of Qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Information on obtaining an MQRIC Recognition Statement may be found on the Malta Further and Higher Education Authority (MFHEA) website under the MQRIC section at MFHEA.&nbsp;
Failure to provide the required documentation within the stipulated timeframe may result in the application not being considered. Only candidates whose documentation has been received and successfully verified will be eligible for shortlisting and invitation to the interview stage.&nbsp;
Project Green may, at any stage of the selection process, request further documentation or evidence to substantiate any information provided in the application.&nbsp;
The Agency shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on Project Green’s webpage projectgreen.mt.&nbsp;
Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate’s appointment liable to termination.

Project Green is seeking an experienced Administrative Officer – Stores to support the effective day-to-day management of the Agency’s stores and stock control operations.&nbsp;
The selected...

Administrative Officer - Stores 856/2026

About the Role
As a Principal Land Surveyor, your tasks will include:
• To carry land surveying services during all phases of the project.
• To set-up surveyed plans, sections and elevations using the proper templates and procedures.
• Carry evaluation of sites prior to land surveying and co-ordinate for the necessary site preparation and permits.
• Co-ordinate and manage for the necessary assistance during site survey.
• Co-ordinate with the architects for the fully understanding of the job survey scope.
• Follow-up on the survey job with the architect until fully completion of survey.
• Work in a team of Quantity Surveyors, Draughtspersons, Project Managers and Architects as necessary.
• Liaise with Site Manager, Project Manager and Contractors for the survey.
• Liaise with R&amp;D to label trees.
• Follow the relative Standard of Procedures.
• Take photographic reports
• To attend site meetings, meetings and courses as requested by management.
• Responsible to keep surveying equipment up-to standards and ensure proper calibration for valid surveys.
• Responsible to issue accurate surveys and related data.
• Ensure that the surveys are according to universal levels and orientation.
• To translate the survey on ACAD.
• Conduct standard calculations related to specific drawings.
• Ability to work within deadlines and under pressure.
• Establishing and maintaining professional relationships with external stakeholders, being our operators or clients.
• To undergo any training programmes that the Agency deems necessary for the optimum performance in the grade.
• To take due care and diligence in carrying out their functions and in the use of equipment entrusted to them.
Employee may be required to perform other duties reasonably related to this role, as directed by management, to meet organisational needs. Such duties will be commensurate with the employee’s skills and grade, and in line with applicable policies, agreements and legislation.
About You
Candidates shall be of good character, create a positive atmosphere within the Team and be committed to work overtime as directed. The Principal Land Surveyor will be expected to assist the Design Team by preparing Land Surveys. They need to be capable to work on their own with minimal supervision and take own initiative to support the team effectively.
At the time of application, the Candidate needs to prove proficiency in the use of Auto-CAD, be in possession of a clean Police Conduct Certificate issued within the six (6) months preceding the application closing date and be in possession of a Driving Licence Category B and use their own car. The Candidate shall prove past experience in Land Surveying of at least 2 years.
Other Information
Project Green is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will avoid any form of discrimination in its recruitment procedures.
The Agency reserves the right to withdraw this call at any time and not select any of the Candidates.
Applicants are required to submit all relevant qualifications, certifications, licences, a valid Police Conduct Certificate and any other supporting documentation together with their application by the closing date. Where qualifications have been awarded by universities or institutions outside Malta, applicants must also submit a Recognition Statement on Comparability of Qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Information on obtaining an MQRIC Recognition Statement may be found on the Malta Further and Higher Education Authority (MFHEA) website under the MQRIC section at MFHEA.
Failure to provide the required documentation within the stipulated timeframe may result in the application not being considered. Only candidates whose documentation has been received and successfully verified will be eligible for shortlisting and invitation to the interview stage.
Project Green may, at any stage of the selection process, request further documentation or evidence to substantiate any information provided in the application.
The Agency shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on Project Green’s webpage projectgreen.mt.
Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

About the Role
As a Principal Land Surveyor, your tasks will include:
• To carry land surveying services during all phases of the project.
• To set-up surveyed plans, sections and elevations using...

Principal Land Surveyor 1073/2024

About the Projects Office
The Projects Office is responsible for the Design and Implementation of green projects. The Office plans, manages and leads design strategies for various urban public realm projects. The Office is composed of several professionals including Architects, Project Managers and Technical Supporting Staff.
About the Role:
As a Manager A - Quantity Surveyor your tasks will include:
•	Reviewing and taking off quantities from drawings (to quantify all features of the drawings);
•	Evaluating quotations from third parties, and assist and advise on its validity according to present market prices;
•	Drafting schedule of quantities and specifications for procurement purposes;
•	Carrying out regular inspections and necessary measurements on-site at all phases of the project;
•	Keeping track of cost during implantation of the project, while advising the Project Manager when this is envisaged to be exceeded;
•	Notifying the Project Manager with variances from the estimated works and documenting these accordingly;
•	Preparing bills of quantities for payment including extras and variations from measurements taken on site or as the nature of the work dictates;
•	Assisting in the collection of certifications and/or documentations necessary for the certification of the bill items and works;
•	Liaising with the different contractors regarding all matters relevant to quantity surveying;
•	Preparation of final bills of quantities;
•	Liaise with supervisor regarding all matters relevant to quantity surveying;
•	Assisting and liaising with other sections within Project Green for the provision of quantity surveying services;
•	Actively seeking to improve processes and procedures;
•	Supervise and mentor other Junior Quantity Surveyors, Apprentices and Quantity Surveyors within the unit;
•	Reporting progress of the unit to senior management;
•	Show initiative and provide practical advice to identify solutions to job-specific challenges;
•	Establishing and maintaining professional relationships with external stakeholders, being our operators or clients;
•	Carrying out other related duties that maybe assigned on occasions by the supervisor/ Section Head;
•	Driving vehicles in the course of duties of a Quantity Surveyor;
•	Safeguarding the interests of Project Green;
•	Undergoes any training programmes that Project Green deems necessary for the optimum performance in the grade including the study of market prices within the field.
Employee may be required to perform other duties reasonably related to this role, as directed by management, to meet organisational needs. Such duties will be commensurate with the employee’s skills and grade, and in line with applicable policies, agreements and legislation.
About You
Project Green is looking for a Manager A - Quantity Surveyor, whereby candidates shall be of good character, create a positive atmosphere within the Team and be committed to work overtime hours as directed.&nbsp;
You will be expected to assist the Design Team by preparing estimates, bills of quantities and site work measurements. Furthermore, you will need to be capable to work on your own with minimal supervision and take own initiative to support the team effectively.&nbsp;
The role requires the possession of a minimum of MQF/EQF Level 4 Advanced Diploma in Construction Engineering (Quantity Surveying), or an equivalent recognised qualification as approved by the MFHEA, and at least one (1) year experience in Quantity Surveying in construction.&nbsp;
You will also need to prove proficiency in the use of Auto-CAD, be in possession of a Police Conduct Certificate issued within the six (6) months preceding the application closing date and be in possession of a Driving Licence Category B.
Other Information
Project Green is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will avoid any form of discrimination in its recruitment procedures.
The Agency reserves the right to withdraw this call at any time and not select any of the Candidates.
Applicants are required to submit all relevant qualifications, certifications, licences, a valid Police Conduct Certificate and any other supporting documentation together with their application by the closing date. Where qualifications have been awarded by universities or institutions outside Malta, applicants must also submit a Recognition Statement on Comparability of Qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Information on obtaining an MQRIC Recognition Statement may be found on the Malta Further and Higher Education Authority (MFHEA) website under the MQRIC section at MFHEA.
Failure to provide the required documentation within the stipulated timeframe may result in the application not being considered. Only candidates whose documentation has been received and successfully verified will be eligible for shortlisting and invitation to the interview stage.
Project Green may, at any stage of the selection process, request further documentation or evidence to substantiate any information provided in the application.
The Agency shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on Project Green’s webpage projectgreen.mt.
Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

About the Projects Office
The Projects Office is responsible for the Design and Implementation of green projects. The Office plans, manages and leads design strategies for various urban public realm...

Job Opportunities

Administrative Officer - Stores 856/2026

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